Executive Assistant

Sommaire

B. Kamins is a leading skincare company with offices in Union Square in Manhattan. We are currently seeking an Executive Assistant. 

The EA provides administrative support to the President. A successful candidate must be results oriented and have demonstrated the ability to effectively prioritize workflow.

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Tâches principales

•  Coordinate schedules, appointments, reservation and travel arrangements.
• Promptly receive and monitor incoming telephone calls, providing friendly and professional greeting, taking messages as appropriate and eliciting necessary information to allow timely and accurate responses. Respond where appropriate;
• Provide word-processing support by composing and editing a variety of documents. This includes many highly confidential correspondence, memoranda, proposal, etc.;
•   Maintain a well organized filing system that permits easy reference and rapid retrieval of information;
• Arrange travel, hotel, car reservation and itinerary planning for President and Account Executives;
• Special organizational and research projects as directed;
• Perform additional functions as directed.

Spécifications minimales d'embauche

Éduction / Formation

•  A bachelor’s degree or equivalent experience;
•  Previous experience in an administrative role would be considered an asset;
•  A strong command of English, spelling, grammar and punctuation is essential;
• A second language such as Spanish or French would be considered an asset;
• Extremely detailed oriented;
• Superb personal appearance and presentation skills;
•  Excellent interpersonal, written and oral communication skills;
• Ability to exercise good judgment, show initiative and be proactive;
• High standards of ethics and confidentiality to handle sensitive information;
• Strong PC skills in Word, Excel, PowerPoint and Outlook.

 We invite candidates possessing these skills to send their CV, along with a presentation letter and their most recent college transcript.

Expérience

Previous experience in an administrative role would be considered an asset

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